Job Title: Document Controller, HR

Location: Dubai, UAE

Reporting to: People Officer

Contract Type: 6 months Fixed-term contract (Full-time)

Candidates who are immediately available and are on their own visa (Spouse, Family Sponsorship, Freelancer, Golden Visa, etc) will be considered.

Role Description

Our client is looking for an Interim Document Controller. This is a temporary 6 months contract role and you will be responsible for organising, standardising, and maintaining the Groups digital HR records and documentation. The role will ensure that all HR files for head office and regional entities are systematically stored, securely managed, and easily accessible to authorised personnel in compliance with data protection, audit, and company governance standards.

Key Responsibilities

• Audit, catalogue, and restructure existing digital HR files across shared drives, cloud storage, and HR systems.
• Establish a clear and logical digital filing structure for HR documentation (e.g. employee files, contracts, performance, payroll, recruitment, and policy records).
• Ensure consistent naming conventions, version control, and document security protocols are applied across all files.
• Work closely with HR team members to identify duplicate, outdated, or incomplete records and manage their secure deletion or archiving.
• Create and maintain a centralised document index and tracking log for key HR documents.
• Implement document access controls and ensure confidentiality in line with UK data protection and company policies.
• Support HR leadership with preparation and retrieval of files for internal and external audits.
• Provide progress updates and recommendations for long-term digital file management improvements.

Skills & Experience Required

• Proven experience in document control, records management, or administrative coordination.
• Strong understanding of digital filing systems (SharePoint, OneDrive, Teams, or similar).
• High attention to detail, organisational skills, and ability to handle confidential information with discretion.
• Familiarity with HR documentation types and data privacy principles (UAE and/or GDPR).
• Proficient in Microsoft Office 365 and cloud-based document storage solutions.
• Excellent communication and stakeholder management skills.

Attributes

• Methodical, disciplined, and proactive approach to organising complex data sets.
• High integrity and professional confidentiality.
• Ability to work independently and deliver results under tight deadlines.
• Collaborative mindset with a focus on improving efficiency and compliance.